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Published Thursday January 25, 2024

2024 SARSEF Regional Fair High School Interviews – What do you need to know?

Projects

High School project requirements remain the same as when we began requiring digital project submissions in 2021. This allows the judges to review projects in advance and judge more thoroughly. Project registration and all uploads are due February 25, 2024 at 11:59pm.  

For information about High School project requirements, please see the high school project checklist:

Interviews

High School interviews are in-person for 202

Interviews are required and will take place at the University of Arizona Health Sciences Innovation Building on Thursday, March 7, from 9:00a-3:30p. The day will include interviews with judges as well as category networking sessions and keynote speakers similar to those held at the International Science and Engineering Fair. Students will have the opportunity to connect with other students in their category as well as STEM professionals in a related discipline. Lunch will be provided for all students. Please review all of the following information as you plan for this exciting day! 

Time and location 

Thursday, March 7, 2024, 9:00a-3:30p

UArizona Health Sciences Innovation Building (HSIB)

1670 E Drachman St

Tucson, AZ 85721

Parking and transportation

  • Parking is limited at UA. We recommend getting dropped off or carpooling if possible. Dropoffs can be at the HSIB roundabout on Drachman, east of Cherry.
  • If parking is necessary, the Highland Street garage is the nearest parking structure. The cost is $2/hr with a $16 daily maximum.  
  • If you need parking for a bus or oversized vehicle, you can park on National Championship Drive. You will need to email us the following information by Tuesday, March 5:
    • Number of buses
    • Name of the school
    • Time frame
    • Each bus driver’s contact information

Preparation — What to bring

Upon arrival, each student will be provided with a blank tri-fold project board and a color printout of their virtual project slides. During project set-up time, they will locate their board and arrange the printed project on their board using the supplies provided. Additionally, students may bring a laptop with simulations, physical models, prototypes, their lab journal, their project pdf, etc., to showcase and aid in the interview. Students may not print their own presentation posters or create their own project board ahead of time. They also may not bring additional title cards or any other materials to attach to the boards. This is to ensure that the judges are seeing the same project they have already reviewed prior to the interviews.

Note: Project boards are being created for ease of reference only. The digital slide deck will have already been reviewed and is the sole basis of any display score found on the judging criteria sheet. Students will not be marked down if their board is not assembled.  

If students choose to bring in a laptop, physical models, prototypes, etc., these materials must follow all Display and Safety Rules, or they will not be permitted.  

Schedule

8:00-9:00 Check-in, Health Sciences Innovation Building (HSIB)

8:00-9:30 Project set-up (all categories)

All students will check in and then follow the schedule of their appropriate track based on their category.

Track A

Categories:

  • Applied Technology  
  • Behavioral and Social Sciences
  • Chemistry  
  • Environmental Studies  
  • Physics and Astronomy  
  • Sustainability and Renewable Energy   

8:00-9:00 Check-in, Health Sciences Innovation Building (HSIB)

8:00-9:30 Project set-up (all categories)

10:00-12:00 Interviews

12:00-12:30 Track A Open House

12:30-1:30 Lunch/Career Fair

1:30-2:15 Keynote Speakers

2:15-3:00 Networking

3:00-3:30 Attend Track B Open House

Track B

Categories: 

  • Animal Science
  • Cellular and Molecular Biology and Biochemistry
  • Data Science and Math
  • Medicine, Health, and Disease
  • Microbiology
  • Plant Science 

8:00-9:00 Check-in, Health Sciences Innovation Building (HSIB)

8:00-9:30 Project set-up (all categories)

9:30-10:15 Keynote Speakers

10:15-11:00 Networking

11:00-12:00 Lunch/College and Career Fair

12:00-12:30 Attend Track A Open House

1:00-3:00 Interviews

3:00-3:30 Track B Open House

Interviews — What to expect 

  • As you enter the project floor during project setup time, locate your project according to the Locator Number that accompanies your project on the virtual exhibit hall. Projects will be arranged by category and then in numerical order. 
  • You will find your board and printed project slides at your Locator Number spot. Using the materials provided, assemble the desired project slides on your board to aid in the interview. You will not be judged on this board. 
  • Arrange any additional physical items you brought, for example, models, prototypes, a laptop, etc. You may not bring a printed poster or a project board you assembled at home. All items you bring must follow Display and Safety Rules or will not be permitted. 
  • A Master Schedule of interviews will be posted. You will know when judges are scheduled to interview you and will be able to see any breaks you may have during the interview period. Additional judges and Sponsored Awards judges may sign up in-person for one of your empty slots, so if you have a break, be sure to check that no one has signed up before having a snack or using the restroom. You won’t want to miss an additional interview! 
  • Interviews are 8 minutes long and will begin every 10 minutes (allowing 2 minutes for judges to move to the next project). 
  • An announcement will be made at the beginning of each interview period, and a chime will sound at the seven-minute mark so that judges may ask any last questions and wrap up the interview. 
  • Parents, caregivers, and teachers will not be permitted on the project floor during the interview sessions. Only judges, students, and staff will be permitted on the project floor during interview sessions.  
  • Open House periods will be open to the public and other students.
  • Wear comfortable shoes, and dress in business casual or professional attire.  
  • Bring a water bottle and snacks.  
  • Lunch will be provided for students.

Parents and caregivers

  • Parking is limited at UA. We recommend getting dropped off or carpooling if possible. Dropoffs can be at the HSIB roundabout on Drachman, east of Cherry.
  • If parking is necessary, the Highland Street garage is the nearest parking structure. The cost is $2/hr with a $16 daily maximum.  
  • Parents and caregivers will not be permitted on the project floor during interviews or in networking sessions. Parents and caregivers may attend the Open House.

Teachers 

  • There will be a Teacher’s area, where educators can network and rest during the event. Light snacks will be provided for educators.