SARSEF 2020 Winners
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Dates, Times and Directions
Judging Day is Thursday, March 12th, 2020
We listened to your feedback! You will notice a few schedule changes this year in order to maximize your time, and location changes to accommodate the amazing number of students who will be represented across all of Southern Arizona! A Judge Guidebook will be sent to you with instructions prior to judging day.
GRAND AWARD JUDGE SCHEDULES:
Elementary and Middle School Grand Award Judges: NEW! Please report to the Grand Lobby for registration
7:45 a.m. Grand Lobby and Grand Ballroom: Registration, and Light Breakfast and Coffee. Judges, please arrive at or before 8:00 am to ensure you have adequate time to meet your judging team. (You may arrive as early as 7:15 to check in if you wish, but please note we will be providing a lighter breakfast this year)
8:00 a.m. Grand Ballroom: Judging instructions. You will receive a brief reminder of important points from the 2020 Guidebook and set up meeting times with your team.
8:30 a.m. Exhibit Halls: Project review and judging begins.
10:00 a.m.-11:30 a.m. ***Middle School interviews have been cancelled.*** Continue reviewing projects as before.
11:30 a.m.-12:15 p.m. Grand Ballroom: Final caucuses for place awards. Lunch will be available if you pre-purchased.
High School Grand Award Judges: NEW! Please report to the Grand Lobby for registration
8:45 a.m. Grand Lobby and Grand Ballroom: Registration, Light Breakfast, Coffee. Judges, please arrive at or before 9:00 am to ensure you have adequate time to meet your judging team. (You may arrive earlier if you wish, but please note we will be providing a lighter pastry breakfast this year)
9:00 a.m. Grand Ballroom: Judging instructions. You will receive a brief reminder of important points from the Guidebook and have set up meeting times with your team.
9:30 a.m. Exhibit Halls: Project review begins.
10:30 a.m.-11:30 a.m. Exhibit Halls: ***Middle School interviews have been cancelled.*** Continue reviewing projects as before.
11:30 a.m.-12:30 p.m. Exhibit Halls/Grand Ballroom: Lunch will be provided, continue project review if needed.
12:30-3:00 p.m. Exhibit Halls: Interviews with high school students.
3:00-4:00 p.m. Grand Ballroom: Final caucuses for High School place awards.
SPONSORED AWARD JUDGE SCHEDULE:
As a representative of your organization, you may arrive anytime between 7:30am and 3:00pm to select your award winners (all results must be turned in by 4pm).
When you arrive, please report to the Grand Lobby for registration. At registration, you will receive your name tag and folder with the criteria submitted with the award. If you are one of several people on a team, please be sure to nominate a “captain” to take your organization’s folder, and exchange phone numbers before the event so that you can be sure to find your team.
Coffee and meeting tables will be available for caucusing in the Grand Ballroom after 9:30am. Additional tables where you can meet with your team will be available on the exhibit floor, however, most of the floor will be student projects this year!
Want to interview students to help decide your award? Please come during these times!
10:00 a.m.-11:30 a.m. ***Middle school student Interviews have been cancelled.***
12:30-3:00 p.m. High school students interviews in the Exhibit Halls: During this time you are encouraged to interview High School students. Please just be mindful of any pre-scheduled interviews on their sheet, as Grand Judges must interview the students as part of their score. You are welcome to listen in on a Grand Judge interview of course! But please allow that judge to lead the conversation.
Interviews are for encouragement and are very important for teaching students how to speak to professionals and answer spontaneously. We need all of your help to make these future scientists feel special and support them. Do be kind!
Please come downtown to the Tucson Convention Center, 260 S. Church Ave. You can access the area easily via Interstate 10, Broadway, or Stone Avenue.
Parking at the Tucson Convention Center (TCC) is free for SARSEF judges. Proceed to Parking Lot B, immediately west of the Exhibit Hall building. You can reach that parking lot from Cushing Street or Granada Avenue.
Please tell the attendant you are here for SARSEF, and do not pay for parking!
The TCC’s Grand Galleria doors should be open by 7:00 a.m. for registration in the Grand Lobby. There you will find registration booths, where you will pick up your assignment, judging packet and name tag. You will then meet your team in the Grand Ballroom of the TCC!