Important Dates

We know you don’t want to miss a thing as you help your students get ready for the four-day SARSEF Science and Engineering Fair.

Write to director@sarsef.org or call (520) 273-8259 with questions

Below are important dates for registration, SARSEF Fair attendance.

January 6, 2020, NOON Monday

Online registration opens

  • Online Registration for the SARSEF Fair is only available online. Here is a sample registration form that may help you gather all the information you will need ahead of time
  • Sample Registration for SARSEF
  • Submit $10 per project either online, or mail a check with your school’s name on it in the Note section to: SARSEF Office / 4574 E. Broadway Blvd. / Tucson AZ 85711

February 26, 2020, Wednesday

Online registration closes

  • IMPORTANT: You must enter all project and student information online by midnight. The system will be closed to any further registrations after this time.
  • Sorry, no purchase orders can be accepted. If you require an invoice, please email a request in advance of the deadline.

March 2, 2020, Monday

Download and print Check-in Forms

  • FAST Check-in forms will be available on-line
  • Send forms home with students so that parents can review spelling and typos can be corrected by February 28th.
  • Bringing the Check-In Form with you will speed up the registration process at the Tucson Convention Center. However, if a project was registered, participants may still come to the TCC even without this form.

March 10, 2020, Tuesday

Payment for registration due ($10 per project)

  • Schools/parents must ensure that their payment for all projects is received at the SARSEF Office by this date.
  • Payment may be made online.
  • Purchase orders are not accepted.

March 11, 2020, Wednesday

Project set-up day

  • 10 a.m.-8 p.m.: Take your completed Check-In Form, project boards and all notebooks to the Exhibit Halls at the Tucson Convention Center, 260 S. Church Ave.
  • If you did not receive a Check-in Form, you should still go to the TCC to register at the HUB. You may need to wait while we print out your form.

March 12, 2020, Thursday

Judging day – Judging occurs in Teams throughout the day (Judges: please see Judging sign-up for specific times for each level)

Only students and judges will be allowed in the Tucson Convention Center Exhibition Hall. No visitors, adults or members of the public will be admitted on the Exhibition Hall floor.

Judging occurs throughout the day without students present, however, the student Interview times are as follows:

  • Time TBA: Student interview judging for middle school (Grades 6-8) research projects. Middle school students are strongly encouraged to attend the interview sessions. (Note: While interviews are optional, this year judges will be allowed to take them under consideration while determining place awards. Students who cannot attend will not be penalized in any way. Eighth-grade students hoping to be considered for the ISEF 8th Grade Observer Award must be present during the interviews. This is the highly coveted prize which enables three students and parents to travel to the Intel International Science Engineering Fair .)
  • Time TBA: Student interview judging for high school (Grades 9-12) research projects. High school students must be present during the interview session. (Students may want to practice their interviewing skills, since this is important for being selected for the ISEF Finalist Award, which enables students to participate in the Intel International Science Engineering Fair — and to compete for competitive scholarships, tuition grants, internships and scientific field trips.)

March 13, 2020, Friday

Public Viewing and Future Innovators’ Night – Open House, Everyone Invited!

  • After 10 a.m.: IMPORTANT: Check this website to learn if you (or your research team) have been invited to attend the Saturday awards ceremonies.
  • 9 a.m.-8 p.m.: The fair is open to the general public. Entry and parking at the Tucson Convention Center are free of charge for the fair until 2pm.
  • 5:30-8 p.m.: “Future Innovators Night” Open House. Families and all students (whether they advanced to SARSEF competition or not) are welcome to join in. Local science organizations will celebrate science with hands-on demonstrations and fun events. Entry is free of charge, parking is not.
  • 8 p.m.-9 p.m.: Projects may be picked up

March 14, 2020, Saturday

Award Ceremonies and Project Removal

  • 8 a.m.-7:30 p.m.: Project Pick-up – IMPORTANT – all projects must be picked up on this day or SARSEF is fined
  • 11:00 a.m.: Elementary School Awards Ceremony (Grades Kindergarten-5) at the TCC
  • 4:30 p.m.: Middle School (Grades 6-8) and High School Awards Ceremony (Grades 9-12) at the TCC

 

Save The Date!

SARSEF Fair 2021: TBA

Every Child. Thinking Critically. Solving Problems.

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