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Sign-up For SARSEF Week


Welcome, volunteers!

The Southern Arizona Research, Science and Engineering Fair is successful because of our volunteers. We need you!

Click on the button at the bottom of this page to help us during the week of SARSEF (April 11-14, 2018).

This event is fun, and it is rewarding to see students (kindergarteners through high schoolers) become excited about science, technology, engineering and math.

These youngsters are our future workforce — and through participation in SARSEF, we may be able to keep many of them interested in these career areas.

There are many ways that you can volunteer. You do not have to be a scientist to help at the science fair!

Assignments are scheduled in shifts, and we are grateful that many of our volunteers sign up for multiple days, and/or multiple shifts within a day!


You can come for a few hours, or stay all day.  Click the button below to sign up to help!

 We ask that volunteers sign up for at least two hour shifts — but you can sign up for as many as you want!

Fair DayDateTimes
SARSEF Day 1- Set Up and Project Check-InApril 11, 20188:00am - 10:00pm
Needs: Wednesday is Registration and Project Set-up Day. It is our busiest day. We will need 10 volunteers anytime from 8:00AM to 2:00PM to help us prepare the Tucson Community Center for the arrival of students' projects, which begins at noon.

Then we need 20 volunteers anytime from 2:00PM to 10:00PM to either register projects, make sure it is set up in the right place, complete a display and safety check, and confirm the final check.

Please let us know when you can help (2-4 hour shifts.)
SARSEF Day 2- Judging Registration and AssistanceApril 12, 20187:00am - 8:00pm
Needs: Thursday is Judging Day but we also need volunteers to assist them. (To Judge, please go to the Judges sign-up Section) We will need 10 volunteers to hand-out packets, register the Judges, assist the Judges in finding projects and look up information. We need volunteers for sales booths, to serve as runners (or "go-fers") for the judges, and to monitor the halls. Please sign up for any 2-4 hour shift from 7:00 a.m.-8:00 p.m.
SARSEF Day 3- School Visits and Preparation for FINApril 13, 20188:00am - 5:00pm
Needs: On Friday, the exhibition hall is open to school groups and the public from 9 a.m. to 5 p.m. We need volunteers to greet them and show them around the fair! We also need help setting up for Cox's Future Innovator's Night, whether it is setting up table or wrapping raffle baskets- we need assistance!
Future Innovator's NightApril 13, 20184:30pm - 9:00pm
Needs: We will need 50 volunteers anytime from 4:30PM to 9:00PM to help us with our Cox Communication Future Innovators Night . This is our large "Open House". More than 4,000 people attend this event, and we need help directing traffic, supporting exhibitors, selling raffle tickets, supporting the scavenger hunt and monitoring the halls. (Exhibitors please go to Exhibitor section to sign up for a table/booth). Please sign up for any 2-4 hour shift!
SARSEF Day 4- Awards and Project Check-OutApril 14, 2018TBA
Needs: Saturday is Awards Day and Project Check Out!

Awards: During the day, we need 5 volunteers to staff booths, direct visitors, run errands and work sales. We also need 30 volunteers for the awards ceremonies. You will help with organizing awards, greeting families and dignitaries, among other duties. Sign up for any 2-4 hour shift from 8:00a.m. to 8:00p.m.

Project Check-Out: We help students break down projects, help load them into family cars or trucks, and clean up the exhibition space. We need 10 volunteers to check-out projects and collect forms from 7:30 AM to 8:00 PM.

Tear Down: We and also several strong volunteers to help us tear down and pack up and load trucks from 8:00 PM to 11:00PM.

Parking and Directions

Parking is free for volunteers. You may park on the west side of the Tucson Convention Center. Tell the parking lot attendant that you are a volunteer for SARSEF.

The Tucson Convention Center is located in downtown Tucson. It can be easily reached via Interstate 10 by exiting on Congress Street, then driving east one block. Turn south on Granada Avenue. The parking lot entrance will be on your left. Additional directions are at: ‎ or click here for a map:,Tucson,+Arizona,+85701,+United+States+(Tucson+Convention+Center)&hl=en


What are the benefits of volunteering at SARSEF? There are many!

You will:

– develop a working relationship and have fun working with other adults who support science, technology and engineering in Southern Arizona

– receive a certificate of thanks

– receive a free gift as a thank you

– be recognized in our annual report

And you will receive the appreciation of more than 6,000 students in Southern Arizona who will attend SARSEF this year!

To sign up as a Volunteer, your first step is to either Login or Register as a New User
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Empowering Southern Arizona's K-12 students to participate in Science, Technology, Engineering, and Math